Digital Signature Online streamlines document signing for organizations. Instead of printing and scanning papers, individuals authorized to act on behalf of a company can sign contracts, agreements, and forms electronically. Thus, this helps them save time and ensure that documents and transactions online are secure, authentic, and tamper-proof.
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DSC for Organization Signatory
This DSC is issued to individuals authorized to act on behalf of a company or organization. This certificate verifies the signatory's identity and ensures the authenticity of their signature on electronic documents.
Key Features of Organization Signatory DSC1. Authentication: It confirms the identity of the signer. It ensures that a legitimate representative of the organization has signed the document.
2. Integrity: This ensures that no one changes the document's content after signing it. Any tampering with the document would invalidate the signature.
3. Non-repudiation: It proves the signatory cannot deny signing the document. The digital signature is unique to both the signatory and the document.
Who can get an organization signatory DSC?1. Authorized Representatives: Individuals authorized to sign documents on behalf of the organization, such as company directors, managers, or other senior officials.
2. Designated Signatories: Persons designated by the organization's board or management to handle specific types of documents or transactions.
The Process of Obtaining an Organization Signatory DSCVisit Website:Go to the
Capricorn CA CA website. Look for the “
Buy Certificate” tab.
Choose Your DSC Type:• Select the type of DSC you want from the options available. Click on the
'Buy Certificate' button for the Organization DSC type.
• Choose if you want a token with your DSC. If not, select "USB Token not required."
Enter Your Details:• Fill in your Name, Email address, Mobile number, and Address.
• Click the
'Get OTP' to receive a One-Time Password (OTP) on your mobile number.
Apply Referral Code (Optional):• If you have a BP Referral Code, enter it in the designated field. If not, proceed without it.
• Enter the OTP received on your mobile number.
Agree to Terms:• Check the
'Terms of Services' and
'I'm not a robot' CAPTCHA boxes.
• Click 'Continue to DSC Enrollment' to move forward.
Complete eKYC:• Go to the eKYC section and select
'Authorized Signatory.'• Enter your eKYC ID (a unique ID related to your name) and eKYC PIN (a six-digit PIN).
Accept Terms and Submit:• Check the box to accept the
'Terms of Service' and IVG.
• Click 'Submit' to proceed.
Verify Information:• If you've provided your PAN number, verify your Name and Date of Birth according to your PAN/NSDL data.
• Verify your email by following the prompts.
Upload Documents:• Upload a passport-sized photo of yourself.
• Upload the required documents as requested.
Complete Video Verification:• Click
'Start Video Recording' to begin video verification.
• Have the required documents ready for the video call.
• Clearly state your name and the video code on the screen during the recording.
• Preview your video by clicking 'Play' and then
'Submit' to confirm.
Confirm Token Delivery (If Applicable):• If you chose
TOKEN REQUIRED, confirm your delivery address for the token.
• Choose whether to receive the token after downloading the DSC or an empty token for later download.
• Click “Confirm and Submit.”
Submit Application Form:• After the video recording, click on
“Submit Application Form” to send your order for verification.
Verification and Payment:• Wait for Capricorn CA to verify your order.
• Once verified, complete the payment for your DSC.
eSign Subscriber Agreement:• After payment, click
“CONTINUE TO DSC ENROLLMENT.”• eSign your “Subscriber Agreement” by logging in with your eKYC credentials.
Download Your DSC:• After signing the agreement, set your Download Key.
• View your
“ORDER ID, PIN CODE, and DOWNLOAD KEY” on the screen and download your DSC. You can also change your Download Key if needed.
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Advantages of Organization Signatory DSC1. Security: It provides secure electronic document signing and sending. This reduces the risk of fraud and unauthorized changes.
2. Efficiency: Speeds up document signing. It eliminates paper and reduces approval times.
3. Regulatory Compliance: Ensures compliance with laws for online transactions, filings, and communications.
4. Cost Savings: Cuts costs of printing, mailing, and storing papers. This boosts efficiency.
5. Global Acceptance: Facilitates international business dealings and compliance with global standards for digital signatures and electronic documents.
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Digital Signature Online from Capricorn CA and make your work hassle-free.
DSC for Employees of Organization
It is issued to individuals within an organization to sign or authorize documents electronically. DSC for senior executives or authorized representatives, typically used for high-level approvals and regulatory compliance. However, DSC for employees can be used for various internal and external tasks that require secure and verifiable electronic signatures.
Who can get DSC for employee of organization?1. Authorized Representatives: Individuals authorized to act on behalf of the organization, often senior management or administrative staff.
2. Compliance Officers Ensure adherence to legal and regulatory requirements within the organization.
Benefits of DSC for Employees1. Enhanced Security: Digital signatures make online documents very secure. They reduce fraud and unauthorized changes.
2. Streamlined Processes: It automates and speeds up internal workflows, such as document approvals. This reduces the need for physical paperwork and manual handling.
3. Regulatory Compliance: Ensures the organization adheres to legal and regulatory requirements for electronic signatures and document submissions.
4. Cost Efficiency: Saves on printing, mailing, and storing physical documents. This reduces costs for the organization.
5. Accessibility: It lets employees sign documents from anywhere. This improves remote work and efficiency.
DSC for Foreign Organization
This is issued to specific individuals or entities within the organization who sign documents or perform transactions online.
Purpose of DSC for Foreign Organizations
1. Secure Transactions: Ensures that electronic transactions and communications are secured and verifiable.
2. Regulatory Compliance: Helps meet the regulatory requirements of different countries or international standards.
3. Document Authentication: Validates the authenticity of electronic documents, contracts, and agreements.
4. Cross-Border Operations: Facilitates secure and efficient cross-border business operations and communications.
5. Company Executives: Key personnel such as directors, executives, or managers of the foreign organization who need to sign official documents and contracts electronically can obtain a DSC.
Who Can Have a DSC for Foreign Organizations?1. Company Executives: Key personnel such as directors, executives, or managers of the foreign organization who need to sign official documents and contracts electronically can obtain a DSC.
2. Document Management: Administrative staff who handle official documents, applications, and internal communications can use DSC for efficient processing and secure documentation.
3. Global Operations: Foreign organizations operating in multiple countries or engaging with international partners may need this for smooth cross-border transactions and compliance.
4. Business Partners: External entities or partners involved in business agreements with foreign organizations may also require DSC to sign contracts and manage collaborations.
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Uses of Organization DSC
1. Regulatory Compliance• Ministry of Corporate Affairs (MCA) Filings: It is needed to file documents with the MCA. This includes annual returns, financial statements, and company registrations. They ensure that submissions are secure and comply with legal requirements.
• Director Identification Number (DIN): Used to verify the identity of directors applying for or updating their DIN with the MCA.
2. Contract Signing• Electronic Contracts: This enables the signing of online contracts and agreements. This makes the process faster and more efficient while ensuring the signer's authenticity.
• Service Agreements: Secures electronic signatures for business documents, including contracts.
3. Tendering and Bidding• Active sentence: Organizations must use DSC to participate in electronic tendering processes. They validate the identity of bidders and secure the submission of tender documents.
• Bid Submissions: Authenticate and ensure that bid submissions are tamper-proof.
4. Financial Transactions• Investment Agreements: Ease the secure signing of investment agreements and financial documents.
5. Government and Tax Filings • Tax Filing: Taxpayers use DSC to file income tax returns and other tax documents online. They ensure the filings' authenticity and security.
• GST Returns: Needed to file GST returns and compliance documents with the government.
6. Company Registration and Updates• New Company Registrations: Submit online documents to establish a recognized corporate identity with the relevant authorities.
• Company Updates: Used to update company information with regulators. This includes changes in directors or business addresses.
7. Intellectual Property Rights• Trademark and Patent Applications: Companies use DSCs to file trademark and patent applications. They ensure the submissions are authentic and secure.
• Intellectual Property Agreements: Ease the signing of agreements related to intellectual property rights.
8. Audit and Compliance Verification• Audit Trails: DSCs provide a digital audit trail for documents and transactions. This enhances transparency and accountability in business operations.
• Compliance Verification: It helps verify compliance with laws and regulations. It does this through secure, verifiable electronic documents.
9. Customs and Export Documentation• Export Documentation: Needed to file export documents and certificates online. It ensures its authenticity and compliance with regulations.
• Customs Declarations: Facilitates the secure submission of customs declarations and related documents.
Impact of DSC on Organizational Workflow
1. Faster Document Processing • Reduced Paperwork: DSC lets you sign documents electronically, so you do not need to print, sign, and scan papers. This speeds up the whole process.
• Quick Approvals: Documents can be signed and approved much faster, whether you're in the office or working from home.
2. Better Efficiency• Work from Anywhere: Employees can sign documents from anywhere, which is great for remote work or dealing with clients in different locations.
3. Improved Accuracy• Error Reduction: Digital signatures reduce human errors that can happen with manual signing and processing.
• Easy Tracking: Every change and signature is recorded, so it is easy to see who signed what and when.
4. Stronger Security• Secure Signatures: It uses encryption to make sure signatures and documents are secure and cannot be tampered with.
• Verified Identity: Provides authenticity to the person who signed the document.
5. Smooth Integration• Works with Existing Systems: DSC can be used with your current document management and business systems, making everything work together better.
• Automate Processes: It helps automate document-related tasks, like approvals, so you do not have to do them manually.
6. Regulatory Compliance• Follow the Rules: It helps ensure your electronic documents meet legal requirements, so you stay compliant with laws and regulations.
7. Business Continuity• Protect Documents: Digital documents are safer from physical damage or loss, so your business can keep running smoothly even during emergencies.
• Stay Flexible: It supports remote work and digital operations, helping your business stay adaptable.
8. Competitive Edge• Modern Approach: Using DSCs shows that your organization is up-to-date with technology, which can make you stand out in the market.
• Better Customer Experience: Efficient and secure document handling can improve customer trust and satisfaction.
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Conclusion
Digital Signature is essential for organizations to streamline
document handling and improve efficiency. This ensures regulatory compliance and provides a secure way to verify signatures. Buy Digital Signature online today and simplify your organizational documentation.
