A director is selected to manage the organization and make important decisions that shape its direction. But did you know that you cannot become an authorized director without a Director Identification Number (DIN)?
The DIN is a special identification number given by the Indian Ministry of Corporate Affairs (MCA). It's important for anyone wanting to become a director to keep things transparent and ensure that companies are run responsibly. This makes sure directors are accountable for their actions.
As of December 2023, around 2.89 crore Director Identification Numbers (DINs), have been issued in the Indian Ministry of Corporate Affairs (MCA), showing the growth of businesses in the country.
All directors now must register their Digital Signature Certificate (DSC) on the MCA21-V3 portal to follow rules and manage company operations. This helps create a more organized and efficient business environment in India.
Besides registering or updating their DIN, directors can also upload and file compliance documents, update personal details, and submit their resignation from the company on the MCA portal.
MCA's New Rules for Digital Signature Certificate
Recently, the Ministry of Corporate Affairs (MCA) has made significant updates regarding DSC for MCA and the related registration processes on the MCA21-V3 portal. Here are the key points:
Mandatory DSC Registration: All professionals, directors, designated partners, managers, and authorized representatives must register their
DSCs on the MCA21-V3 portal, even if they were previously registered on the older MCA21-V2 portal. This is important for following the rules and making sure the new system works properly.
MCA21-V3 Portal
This is the most recent version of the online platform created by the Ministry of Corporate Affairs for companies and professionals in India. This update, officially launched on May 24, 2021, is the third major version of the MCA21 system, which has been running since 2006. Throughout its history, the platform has undergone many updates aimed at improving user experience and compliance efficiency.
User-Friendly Interface: The portal is designed to be user-friendly, making it easier for users to navigate and access different services.
Mandatory DSC Registration: All professionals, directors, and authorized representatives must register their DSC for MCA on this portal, even if they were already registered on the older MCA21-V2 portal.
Enhanced Services: The portal makes it easier to fill out forms, keep track of rules, and find important information, which helps companies work more efficiently.
E-Adjudication: The new system has an e-adjudication feature that allows penalties to be handled online, improving the overall user experience.
MCA V3 login
To log in to the MCA V3 portal for filing, follow these steps:
1. Visit the official MCA portal at mca.gov.in.
2. Find the login option on the homepage.
3. Type in your registered User ID.
4. Enter your password.
5.Solve the Captcha and enter the characters shown in the captcha box.
6.Press the "
Login" button to access your account.
How to Register DSC on MCA V3 Portal for Professionals?
To register your Digital Signature Certificate on the MCA V3 portal as a professional, follow these steps:
1. Visit the MCA V3 portal and log in by entering your user ID and password.
2. Go to the "
FO Services" section on the homepage. Here, you will find the option for "
Associate DSC".
3. Choose the DSC for MCA token from the list of available options.
4. Input the PIN or password associated with your DSC.
5. After entering the required details, submit your request to associate the DSC with your profile.
6. You will receive a notification once your DSC has been successfully registered.
If you don't have a DSC for MCA yet, you can easily obtain one from a licensed Certifying Authority like
Capricorn CA . This will ensure you can complete your MCA V3 portal registration without any disruptions.
What is DIR-3?
DIR-3 is a form that individuals must fill out to apply for a Director Identification Number (DIN) in India. Here are the key points about DIR-3:
1. Purpose: The DIR-3 form is used to get a Director Identification Number (DIN). This is important for someone who wants to become a director of a company in India. It helps keep track of directors and ensures they follow the law.
2. Eligibility: Anyone who wants to be a company director needs to fill out this form. They must provide personal details like their name, address, date of birth, and educational background.
3. KYC Requirement: Directors must file the
DIR-3 KYC form every year to update their information in the MCA records.
4. Submission: The DIR-3 form must be submitted online through the MCA portal. Once it's approved, the DIN is issued, allowing the person to serve as a director legally in registered companies.
Who needs to file the DIR-3 KYC Form?
Starting from the financial year 2019-20, all directors who got their Director Identification Number (DIN) by the end of that year and have an ‘
Approved' DIN must fill out the DIR-3 KYC form. They need to do this before September 30 of the next financial year.
If a director doesn't submit the form by the deadline, their DIN will be marked as ‘Deactivated due to non-filing of DIR-3 KYC.' This means they can't be a director until they file the form.
DIR-3 KYC Process
The DIR-3 KYC process is a mandatory compliance requirement for directors in India. Follow these steps to complete your KYC:
1.Form DIR-3 KYC: Directors must fill out the DIR-3 KYC form, which requires basic details such as name, address, and identification number.
2.Digital Signature: The form must be signed with the director's DSC for MCA when submitting the KYC.
3.Supporting Documents: Attach relevant documents, including proof of identity (like a PAN card) and address proof (like a utility bill or passport).
4.Submission: Submit the form on the MCA21 portal after filling out the form and attaching the required documents.
5.Acknowledgement: Once submitted, you will receive an acknowledgement, which serves as proof of compliance.
6.Deadline: It's important to note the deadline for completing DIR-3 KYC, as non-compliance can result in penalties or director disqualification.
Conclusion
DSC for MCA is essential for all professionals and directors using the MCA21-V3 portal. By registering their Digital Signature Certificates, they not only fulfil regulatory obligations but also ensure smoother business operations.
